User Manual

The Schools panel is the multi-tenant control center. Each row shows a school with headmaster and deputy badges; the row actions cover entering the tenant as any role (system admin, headmaster, or deputy) for support work, editing metadata and the SSO email-match policy, and a type-to-confirm delete that wipes every record tied to the tenant. Creating a school is a single modal that either provisions a brand-new headmaster on the spot or links an existing user.

School tenants list

Create school — new headmaster

Create school — existing user

Edit school metadata

Enter as role popover

Delete school — empty confirmation

Delete school — name typed

Lists every user with global system privileges and lets you promote new ones. Adding an admin checks the email — if the user already exists, they are promoted in place; otherwise the form expects first and last name and a fresh account is provisioned. Removal deactivates the account and revokes admin rights.

System admin directory

Promote — new user

Promote — existing user

Remove administrator

Read-only catalogue of every prompt the backend uses to talk to AI models — chat base instruction, chat for system admins, school-name generator, text refinement, thematic plan generator, student recommendations, class performance analysis, and the rest. Each entry shows the identifier, owning service, short description, and full template so admins know exactly what gets sent to providers.

Prompt catalogue

Every school-staff role gets its own accent color so you always know which role the current session is in (especially useful when a System Administrator hops between roles via 'Vstoupit jako'). Headmaster and Deputy see a school-wide dashboard — today's attendance, weekly average, pending excuses, total students / classes / teachers / subjects, plus recent members and upcoming events. Teacher gets a leaner, personal dashboard focused on the next lesson, missing class-book entries, and unread messages. The differences are: Headmaster — blue (and the 'School Administrator' override inherits the same blue). Deputy — a lighter sky. Teacher — red.

Headmaster · blue — school-wide overview (attendance, average, students, classes, teachers, recent members, upcoming events)

Deputy · sky — identical school-wide overview, only the accent color differs

Teacher · red — personal view focused on the next lesson, missing class-book entries, and unread messages

View-only timetable. Switch tabs to see your own schedule, an entire class, a specific teacher, or a classroom — all filterable by academic year and semester (or 'All' to see both halves).

My Schedule (default tab)

Class timetable (1.A)

Pick a teacher

Teacher timetable

Pick a classroom

Classroom timetable

Academic year switcher

Print-friendly room timetable

Per-class grade book filterable by academic year, class, and semester. The empty state shows every student × subject cell with a quick '+' to add a grade. The New Grade modal accepts a numeric mark (1–5 with optional weight) plus a written verbal assessment; 'Polish with AI' generates three drafts — formal, encouraging, concise — that the user can accept or regenerate with extra instructions. Clicking a student's name opens their per-subject overview with all grades, weights, dates, and the saved verbal assessments.

Grade book — initial empty state

Grade book with entered grades

Pick another class

New grade — empty form

New grade — filled with verbal text

AI suggestions — generating drafts

AI suggestions — formal / encouraging / concise

Student overview — per-subject grades

Record presence per class and date, see per-student statistics, manage parent excuses (approve / reject), and review escalations for chronic absences. The Excuses tab lists pending requests with the parent, dates, and reason; the row turns green when approved or red when rejected.

Pending parent excuses

Excuses after approval / rejection

Electronic class book wired to the schedule. Pick a class and date to see what was taught each lesson, sign entries, and print the day's records for the chosen range of dates.

Class book — daily records

1:1 messaging accessible to every role (student, parent, teacher, deputy, headmaster). Search recipients by name or email and start a conversation. Headmaster and Deputy additionally see a 'Hromadná zpráva' (broadcast) button that delivers a single message to an entire class or the whole school.

Empty inbox

New message — recipient picker

Sent conversation

Broadcast — entire school (H/D only)

Broadcast — single class (H/D only)

Inbox after broadcast

School-wide bulletin, polls, and events. Anyone can read; teachers, deputies, and headmasters can create posts. Polls support single- or multi-choice voting with live percentages. Events show YES / MAYBE / NO RSVP counts and can be created with title, description, time range, and location — the new event then appears inline in the events list.

Bulletin board

Single-choice poll

Multi-choice poll

Events calendar — no RSVPs

Events after RSVPs

Create new event (modal)

Events list after creating a new event

Roll the school forward: open a new academic year, define its semesters, and tick which modules should be live for the year.

Academic year setup

Local user directory. Invite teachers, students, and parents one at a time or in bulk via CSV import; open a user's detail to edit profile information, assign classes, and change roles.

User directory

Invite a user

User detail

Assign user to classes

Bulk CSV import

Change user role

Define the physical layout of the school — buildings, floors, and individual classrooms. Each classroom can be edited with capacity, equipment, and the floor it sits on.

Classrooms list

Create a classroom

Buildings & floors

Classroom detail

Configure lesson start and end times for the school day. Used by every timetable and class-book view.

Bell schedule configuration

Browse the national Framework Education Programme (RVP) — domains, competencies, and outputs. Used as the upstream source when building the school's ŠVP and thematic plans.

RVP domains overview

RVP competency detail

Define the school's own curriculum on top of RVP: which subjects each grade has, with what weekly hour allocation, mapped to RVP competencies. The ŠVP is versioned — you can publish a new version for the upcoming year while keeping the active one untouched.

ŠVP overview

Per-grade subject allocation

Subjects in the ŠVP

ŠVP versions

Curriculum detail

The ministerial White Book — the strategic document underpinning the Czech educational policy. Surfaced here as reading material for staff designing the ŠVP and thematic plans.

White Book viewer

Build the school's weekly timetable. Drag subjects onto class / teacher / room slots; the planner flags collisions in real time. The result feeds the read-only Schedule view that every role uses day-to-day.

Schedule planner

Manage daily absences and reassignments. Pick the affected lessons and assign a substitute teacher, change the room, or swap the subject — affected users see the change in their personal schedule immediately.

Substitutions list

Substitution detail

Diff two schedule versions side-by-side. Useful when rolling a semester or applying bulk changes — see exactly what moved before publishing the new version.

Schedule comparison overview

Per-class diff

Per-subject teaching plan for the year. Define topics, hours, and which RVP outputs they cover. Teachers reference the plan from their lesson-prep screen; the progress chart shows how far the actual taught material has advanced against the plan.

Thematic plans list

Create a thematic plan

Plan detail

Plan progress chart

Per-lesson teaching notes. A preparation links to a thematic-plan topic and is reused when signing the class book. Optional AI assistant generates a draft preparation from the topic and grade level.

Lesson prep list

Preparation detail

Shared library of files attached to subjects, thematic plans, or individual preparations. Visible to teachers of the subject; can be exposed to students from a lesson preparation.

Materials library

Material detail

End-of-semester deliverable. Pick the template, generate report cards for the chosen class, track per-student progress, and export the final PDF batch.

Report-card batches

Choose template

Assign to classes

Generation progress

Export PDFs

Individual report card

After-school activities — name, schedule, capacity, leading teacher, and the list of enrolled students. Each club has its own attendance and announcements stream.

Clubs list

Club detail

School-wide calendar (trips, parent meetings, holidays). Create with title, date range, location, and audience; the event then surfaces in the community Events tab for the affected users.

Events list

Create event

Calendar view

Event detail

Record commendations, reprimands, and formal disciplinary measures issued to students. Each entry is attached to a student's profile and shows up in their parent's view.

Disciplinary measures list

Measure detail

School-scoped audit log — every action that mutates school data is recorded with actor, timestamp, and entity. Mirrors the system-wide audit log but restricted to this tenant.

School audit log

Walkthrough of the teacher's day-to-day work — schedule across views, grading workflow with the new-grade modal and AI-polished verbal assessment, attendance and parent excuses, class-book entries, messaging, and the community feed. Teachers see a leaner sidebar than Headmaster / Deputy — no 'Správa školy' submenu — but everything they need for running classes is one click away.

Schedule — own weekly timetable

Schedule — switch to a class view

Schedule — pick another teacher

Schedule — classroom view

Grading — class grade book

Grading — pick another class

Grades — overview for the selected student

Attendance — student presence in class

Attendance — daily presence record per class

Class book — sign today's lessons

Messages — write to a student or parent

Walkthrough of the parent's daily flow — children's and teachers' schedules, grade overview, excuse submission, class book, messaging with the school, and community events. The accent color is green so parents instantly recognize their role.

Schedule — parent sees the timetable of the children they are linked to and the teachers' timetables

Schedule — teacher selection detail

Grades — overview with a picker for each child the parent is linked to

Attendance — submit a new parental excuse for the selected child

Class book — overview of activities for the selected day

Messages — module for sending and reading messages between users

Community — overview of planned events with the option to RSVP

Walkthrough of the student's view — personal timetable, grade overview, parental-excuse status, class book, messaging, polls, the community feed (read-only for students), and events. The accent color is orange so students instantly recognize their role.

Schedule — student's timetable with subject detail

Grades — overview of the student's academic results

Parental excuses — submitted excuses and teacher approval / rejection status

Class book

Messages — inbox overview plus chat window for talking with other users

Polls — vote and view results

Community — read-only feed of school announcements

Events — invitations with the option to RSVP